Why switch
Many galleries rely on software that no longer evolves, and on data they have to ask for. The day they want to leave, nothing has been planned. Here are four reasons to switch, followed by how the move actually works.
Full export, any time, without having to ask. Artworks, artists, contacts, exhibitions and sales come out as CSV or Excel files, images included.
If you leave one day, everything leaves with you. The door we open for you to come in is the same one you can walk out of.
Artosera is hosted in the European Union, backed up and continuously updated, security patches included. Nothing to install on your side: the whole team works on the same, latest version.
Not software frozen for ten years that nobody dares touch any more for fear of breaking everything.
For galleries established in France, issuing electronic invoices becomes mandatory for small and medium-sized businesses on 1 September 2027, under the French e-invoicing mandate. A tool that cannot produce them will have to be replaced either way.
The Full invoicing module already produces invoices and credit notes in Factur-X format, with French margin-scheme VAT, the 5.5% reduced rate and the artist’s resale right.
The Full invoicing moduleThe core is included: artworks, artists, contacts, exhibitions, sales. The sixteen modules stay switched off until you have a use for them.
A fair coming up, a viewing room to put together, consignments to follow: you ask for the module, we enable it. Nothing is ever enabled by default.
See the modulesA question to ask your current provider
Which version of its technical environment is your installation running on, and when did it last receive a security patch?
The answer fits on one line, and it is often revealing.
Data migration
Nothing switches over until you have checked it. Your current tool stays in service throughout the preparation.
Step 1
You request a full export from your current tool: it is your right. If the request stalls, we help you put it into words.
Step 2
We load that export into a trial space. Your team carries on working as before.
Step 3
You check a sample: artworks, artists, contacts, images. Every discrepancy is corrected before going any further.
Step 4
An up-to-date export is imported for good, with the settings approved during the check. Artosera becomes the gallery’s tool.
Step 5
Getting the team started, on your own artworks. Then further sessions whenever you need them.
At the check
An export line, with its abbreviations and capital letters, becomes a clean Artosera record: artist, title, medium, dimensions, location. You compare, you approve.
Scattered files, re-entry, clean-up: that is a complex migration, a separate service. We look at the export before promising you anything.
Your current website stays exactly as it is: Artosera never touches it. A new gallery website is ordered separately.
The new gallery website
A demo on your own artworks, if you send us an export. It is also the best way to see what your current tool lets out.
bonjour@artosera.com · Paris
