Signature
Full invoicing
Invoices and credit notes as Factur-X e-invoices, ready for the French e-invoicing mandate of 1 September 2027. VAT margin scheme, the 5.5% reduced rate, artist’s resale right. Payments tracked invoice by invoice.
Build my Artosera
The core is included. The rest is your choice.
No off-the-shelf package. You tell us what serves your gallery, module by module, then the onboarding and support you would like. We come back to you with a proposal.
No prices, no commitment. Your answers stay in this browser until you send them.
01
The core, always included.
What a gallery does every day is already there, for every gallery. Seventeen functions, arranged the way your day runs: there is nothing to tick.
Storage
- The artwork record: photographs, dimensions, medium, price, status
- Where each work is: storage, gallery floor, fair, with a client
- CSV or Excel import and export, images included
Contacts
- The artist record: biography, works, exhibitions
- The address book
- Client enquiries, linked to their record
- Consent and GDPR
The hang
- Exhibitions and fairs: works on show, installation views
- The artwork record as a PDF
- The price list in one click
The sale
- Reserve a work, then sell it
- The artist’s net price beside the retail price, and the margin
- The dashboard
The team
- Multiple users
- Instant search
- Two-factor authentication
- The edit history
- Hosted in the EU
- Backups
- Updates
- Full export, any time
02
Sixteen modules, one answer for each.
Essential, interesting, later or not for you. Each module is added to the core when the gallery has a use for it; nothing is switched on by default.
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The three Signature modules
Signature
Viewing rooms
A private room for a single collector. You choose the works, show the prices or not, and the link expires on the date you set. You know when it has been opened.
Signature
The Vault
Every document is attached to a work, an artist or a contact. Deadlines come with reminders: insurance, consignments, contracts. The log shows who opened what.
At the fair and on the road
Fair mode
The stand tablet: price, status, offer, reservation, and the fair’s price list.
Movements
Loans and consignments, in and out, with their notes; shipment tracking; condition reports with photographs.
Offline app
The platform installs on phone and tablet, and records stay viewable without a connection.
Facing the collector
Offers and follow-ups
An offer sent, tracked, followed up. Each contact’s history of purchases and interests.
Presentation documents
A numbered certificate of authenticity, a portfolio of works for a client, in the gallery’s house style.
Newsletter and social media
Lists by type of contact, sending and its statistics, visuals ready for social media.
Artsy and Artnet
Available works published to the online marketplaces.
With the artists
Artist contracts
The representation agreement attached to the artist, with its end date and a reminder.
Editions and provenance
Numbered editions and artist’s proofs, provenance and successive owners, production costs per work.
In the office
Contract templates
NDA, consignment agreement, artist contract, pre-filled from the platform.
Calendar and press
Openings, appointments, deadlines, press coverage and catalogues.
Fine-grained roles
Who sees the artist’s net price, who opens the Vault, who can edit.
API and accounting
The link to your accounting software or another tool.
03
Artosera onboarding and support.
The team that builds Artosera also sees to getting it up and running, to your data and to your questions. Each service is requested separately: yes, to discuss or no.
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Getting started
Setup
Your workspace, your domain, your house style, the team’s accounts.
Data migration
Export from your current tool, a dry-run import, checks, then the final import.
Complex migration
Scattered files, re-keying, clean-up: when the data does not come out clean.
Day to day
Training
Getting the team started, then sessions whenever you need them.
User support
Direct answers to the team’s questions, day to day.
Bespoke development
Features specific to your gallery, by the day or over the year.
Two separate services
Artosera does not touch your gallery’s current website. If you want a new one, these two services are ordered separately.
New gallery website
A new website connected to the platform, in French and English. Content from the existing website is carried over when its technology allows. Virtual tour as an option.
Without this service, the gallery’s current website stays as it is.
Online shop
An e-commerce website of the gallery’s own: catalogue of works for sale, basket, online payment.
04
Your details.
They go with the summary. None is needed to answer; only your email address is needed to send it.
So that we can reply. We do not use it for anything else.
Carried over as written into the PDF and what you send.
Send your selection
- Send my selection: it reaches us directly, PDF included. Nothing to attach, no email app opens.
- Download the PDF: to keep your selection, dated, in the gallery’s name. Whenever you like, before or after sending.
Your selection goes through the server of Venio, the company behind Artosera. Your address is only used to reply to you.